Exhibitor T&C

General Rules & Regulation for the Exhibition

Aisle Space

Aisle space may not be used for exhibit purposes, general solicitation, or literature distribution. All exhibit material is strictly forbidden outside the immediate exhibit area.


Alcohol is not permitted in exhibits. Alcohol consumption is only permitted in designated areas.

Authority on Premises

In the event of any problems or disputes on-site, the decision of the organizer and event manager will be final. The organizer and event manager also reserve the right to amend any earlier decision made to meet and satisfy any unforeseen or prevailing circumstance for the benefit of the exhibition and concerned parties.

Compliance with Terms

The exhibitor hereby agrees to observe and comply with all the terms and conditions of this agreement and to procure and ensure that all other parties present at or involved with, in any way whatsoever, at the event will observe and comply with all the terms and conditions of this agreement. Without limiting the generality of the foregoing, the exhibitor hereby agrees to pay the necessary fees, and not to do any act, matter, or thing which would or might vitiate in whole or in part any insurance effected by the exhibitor in respect of the centre, to replace, rectify, remedy and make good any damage caused to the exhibitor’s area and the center arising out of the fitting-out or dismantling works, to comply strictly with all laws regarding copyrights, royalties and trademarks and not to infringe on any other related statutory law, common law or other rights of any persons during its use of the center.

Dispute Resolution

In all cases of irresolvable dispute between exhibitors or between exhibitors and the event organizer concerning the interpretation of these rules and regulations, the event organizer will request details of the complaint(s) in writing. The interpretation and subsequent decision of the event organizer will be final.

Dilapidation exhibitors must return the exhibits/displays/hospitality areas that have been licensed for the exhibition to the organizer and event manager/official suppliers in the condition that they were handed over. Exhibitors are responsible for any damage or dilapidation to the exhibition premises, shell scheme structures and fittings, and any hired items, whether caused by themselves, their agents, and contractors or by any person or persons employed or engaged on their behalf by their agents or contractors.

Exhibitors occupying shell scheme stands are also responsible for the cost of making good, any damage to the contractor’s stand structures, floor coverings, light fittings, and any other hired items, whether caused by themselves, their agents, contractors or by any person or persons employed or engaged on their behalf by their agents or contractors. The cost of damages and losses will be stated by the relevant contractor and charged to the exhibitor concerned.
The cost of damages and losses will be assessed by the organizer and event manager/event management’s relevant contractor and charged to the exhibitor concerned.


The event organizer does not guarantee exclusivity to any exhibitor unless specifically stated in writing.

First Aid

The exhibitors shall make their own arrangements to provide first aid during the event days within their booths.

Force Majeure

The exhibition may be postponed, shortened or extended due to any cause whatsoever outside the control of the organizer and event manager. In this event, the organizer and event manager shall not be held responsible for any loss sustained by the exhibitor, directly or indirectly attributable to the elements of nature, force majeure or orders and directives imposed by any governmental authority. Fees paid by the exhibitor, or any part thereof, are refundable at the sole discretion of the organizer and event manager.

Liabilities & Insurance

All Exhibitors participating in this exhibition should arrange at their own cost an “all-risk” insurance coverage from their country of origin up to their exhibition booth, including the duration of the exhibition period and return to domicile. Exhibitors are strongly advised to pack and remove all portable, attractive, and valuable items from the exhibition halls at the end of each day when the exhibitions closes as this is the time when the risk of loss and theft is highest. All these items MUST NOT be left unattended or out of sight at any time.

The organizer and event manager will not be responsible for the safety of articles of any kind brought into the exhibition by the exhibitors, their agents, contractors, visitors, or any other person. The exhibitor shall insure, indemnify, and hold the organizer event manager and their staff and agents harmless in respect of all costs, claims, demand, and expenses to which the organizer and event manager may in any way be subjected as a result of any loss or injury arising to any person howsoever caused as a result of any act or default of the exhibitor, his agents, contractors or invitees.

Exhibitors shall also be responsible for making good any loss or damage to any items that they have rented or hired from the official contractors, agencies, and service providers. Exhibitors shall also take all necessary precautions to prevent any damage to their equipment, exhibits, and display before.

Payments for Exhibition Space

No exhibitor, their staff and agents, and/or their contractors/vendors/ suppliers may begin booth construction/decoration or move their exhibits into the hall or surrounding area until full payment of fee, including deposits, has been received by the organizer and event manager.

Residual Matters

Any matters not expressed or covered in this document, rules, and regulations adopted for the event shall be determined by the organizer/ event manager.


General security for the duration of the show including published move-in/out dates. However, we are not responsible for any theft, loss of material, or damage to the exhibitor’s property. Please take appropriate measures to protect your booth and its contents.
Smoking & Tobacco Promotion Restriction
Smoking is prohibited inside the enclosed facilities/Gifts of tobacco products and other products bearing tobacco brand names are also not allowed.


Soliciting business and distributing samples or souvenirs (including costumed personnel) is not permitted in the aisles, other exhibitor’s booths, or building entrances or exits anywhere on the grounds of the fair. In addition, exhibitors are not permitted to solicit patrons while the patron is standing in the licensed area of another exhibitor, conducting business, or speaking with another exhibitor. Salespeople are prohibited from operating in the aisles and must conduct business within the confinements of their own booth space while not conflicting with other exhibitors.

Sound Systems

Exhibitors who are using amplifiers or similar devices for the purposes of attracting attention to the exhibitor’s booth must contain the sound within their own exhibit. The provincial exhibition reserves the right to control sound in the event that it becomes a nuisance to adjoining exhibits. Staffing Exhibits

Exhibitors are required to maintain staff in their exhibits at ALL times during the show hours. The buying public is on the floor until the last minute and expect exhibitors to be present. Security is certainly a concern when exhibits are not staffed at all times.


Exhibitors must not sublet, re-license or sell any portion of allocated exhibit space to another manufacturer, distributor, company or person without the written consent of the organiser.

Security Precautions

  • Do not leave briefcases, calculators, cameras, electronic equipment etc. in unattended booths
  • Secure all items in your display at the end of each day and remove all items of value
  • Cover your display(s) at night.
  • Never leave your exhibit unattended during the show
  • Report all damage, lost items, or any suspicious person’s/ activity to on-site security immediately.

Banking Facilities

There are no banking or coin change facilities on site. However, cash withdrawals or currency exchange can be made through bank machines and money changers located throughout Suntec Singapore.

Statutory Requirements

Notwithstanding any other provisions in this document, The Exhibitor shall be responsible for compliance with all local authority requirements, legal obligations regulations, and codes of practice, where applicable, in advertising materials for use at the exhibition. Exhibitors shall indemnify the organizer and event manager for any claims, costs, expenses, liabilities, and damages that the organizer and event manager may incur or suffer due to any breach of this obligation.